Sirius

News


Cyber Abak March 2016

March 25, 2016

Editorial

Dear clients,

Spring is coming and our development team is currently in preparation regarding the 7.12 version’s progress. In the meantime, the 7.11 version has been finalized. It is an intermediate version for which the main focus was put on the improvement of certain modules instead of the development of new features. We alternate between our versions’ priorities in order to maintain our product’s quality.

In addition to these preparations, we also focus on the continuous improvement of all the other Sirius products.

For those still using the Pro version, we would like to invite you to switch to Abak 360’s latest version, Enterprise-Web. The differences are numerous regarding the interface, the features and the navigation. We are currently offering very interesting pricing conditions. These conditions also apply to clients with the Enterprise version who would also want the Web module. Do not hesitate to contact us for more information.

Our team is also at your disposal concerning invoice format and report personalization as well as a cost evaluation of these services.

You can always contact us to refer potential clients. If we finalize a deal with them, it will be our pleasure to offer you a time bank.

We promise you our faithful dedication.

Cordially,

Michel Hamel, Adm.A.
Regional vice-president, Strategic consulting project management



Why go for SIRIUS Software? To avoid the dangers related to project failing

New version - Abak 7.11

Training – the pro’s trick!

''Business Process Outsourcing'': a way to save money while improving your company’s invoicing process

Rules regarding Abak’s time banks

Easter holiday




Why go for SIRIUS Software? To avoid the dangers related to project failing

Project management involves many risks that need to be measured and reduced to insure a realistic, appropriate and secure management. Beyond their key features, project management software are also precious tool for risk management.






BUDGET MANAGEMENT

As expected, Budget Management requires precise calculation and realistic forecast. It is important to take all the aspects of a project into account to determine a rational budget that incorporates risk factors in order to avoid a financial overflow.

Budget management by project is of prime importance because unexpected events can modify the guideline we give to the budget. That is why it is important to always anticipate and prepare a budget for unexpected fees as well as making sure that you respect the cost allowed to each step of the project. This can all be management with a financial tool such as Abak 360.

 

INVOICE MANAGEMENT

Invoicing is a very important for the project manager, especially when it concerns professional services projects because time is the billable unit. That is why, given the types of projects (…) and applicable billing rate (…), it is important that the invoicing system is “connected” to the time management system. See Abak 360’s website for more details!

 

TIMELINE MANAGEMENT

Being too optimistic while planning a project with the sole intention of pleasing your client can be problematic regarding the project’s delivery. Not being able to meet the expectations you previously created could result in a declining sense of trust from the client. By perfecting the art of project management, you will succeed in conciliating the tasks of each project with the available resources, making it possible to determinate a realistic WBS. EPM Cloud 360 and Efficient 360 then become essential tools.

 

UNDEREQUIPPED TEAMS

Frequently, the success or fiasco of a project is attributed to the changes happening after its beginning; however, it must be noted that the absence of a management system allowing tracking and change approval is often enough the source of multiple problems affecting the project on the levels of:
- Delivery delay;
- Prices;
- Required specifications.

Eliminate those issues with Efficient 360.


MANAGING CHANGES

When they are not planned, many teams find it hard to manage changes in a project. It is important to keep the team informed at all times regarding the changes happening during the project. For a sane and dependable management of the project and its changes, it is advised to use a specific too such as Efficient 360 that guaranties a global vision of the project’s history.


CAPACITY MANAGEMENT

Many managers believe they can accomplish more by starting all the projects they have at the same time; however, this often proves to be counterproductive. Juggling with multiple projects slows employees down, lowers the level of quality, and generates delays that can affect multiple divisions in the enterprise. To reduce these productivity losses, it is wise to diminish the number of simultaneous projects and set a system up to manage the company’s capacity of accepting new projects. Abak 360 and EPM Cloud 360 are the ideal tools to accomplish such a task.


ASSIGNEMENT AND ROLES

Some projects are affected by the problems brought up by wrongful employee assignment to roles that don’t fit for them. Using the tools that can help us assign our employees to the right roles allows an organized, pragmatic and well suited administration of the project. The Abak 360 and EPM Cloud 360 solutions answer this kind of need.


SKILL MANAGEMENT

Characteristically, a project manager can be assigned to a particular project simply because he is available, and not because he is qualified for this specific task. This selection method can cause multiple problems during the project’s execution because an unexperienced project manager – or one lacking the required skills – could ultimately jeopardize the project’s success. These kinds of problems can be avoided with the Skillmap 360 solution.


MOTIVATION AND CENTRALIZATION OF INFORMATION

On several occasions, a project can undergo important delays or simply fail because of a lack of implication from the employees involved. It is possible that project managers were not clear enough regarding everyone’s role, or did not emphasize the risks, the issues, the chain of communication and the project documentation sufficiently, or simply did not diffuse a feeling of emergency when the project needed it. For more information regarding the abolition of such problems, visit Efficient 360’s website.


LACK OF FLEXIBILITY

It might be difficult to derogate from the steps you carefully planned in your project’s plan. However, it is strongly recommended to allow some space for suggestions and new information, which could appear during the project. Take a step back: by having a general view of the current situation, you can improve the quality of the work to come and open the door to new possibilities. EPM Cloud 360Efficient 360 and Abak 360 can help you reach full satisfaction!


METHODOLOGY

One of the most frequent problems in project management is lacking a metric to calibrate achievement. To understand what coefficients drive a project to success ensures satisfaction for everyone implicated. It is important to use time, assignment, timeline, capacity, invoice and change management tools, all within the conformity of the ISO certification with the qualified resources.


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New version - Abak 7.11


Customers in local mode

The 7.11 version of Abak is now available on our extranet. We invite you to send an email to support@abaksoftware.com to plan the upgrade of your Abak environment to the 7.11 version.

*** Important note regarding the requirements for the 7.11 version ***

The software is no longer supported on Windows Server 2003. Furthermore, we no longer support the version 2005 of Microsoft SQL Server.

Before planning the installation of the new version, we invite you to read our prerequisites document to ensure that your environment complies with version 7.11. This document is available on our extranet.

http://extranet.abaksoftware.com

Public\Documents-Documentation\English\Technical\ Abak - Requirements - Local installation.pdf


Hosted customers

The installation of version 7.11 on our hosting servers is underway. You will be notified by email a few days prior to the installation date.


AbakWeb – Invoicing with Google Chrome


In the upcoming 7.12 version of Abak, incompatibility issues that exist between billing in AbakWeb and Google Chrome will be fixed.

To those who had to stop using Google Chrome due to these incompatibility issues, please note that Google Chrome will be functional again.


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Training – the pro’s trick!

 

Abak recently added a powerful tool to update project budget and assignment information in Batch.

What exactly is a batch operation process? It is a simple feature that allows you to change the budget information and the resource allocation on several projects at once.

This feature is very useful if you need, for example, to increase the hourly billable rate of several employees on several different projects. Instead of browsing each project individually, this can be done simultaneously via the new batch operating tool.

It is important to know that in the past, it was necessary to use Excel import files in order to do this kind of operation on several projects at once.

The clients benefiting from Abak’s 7.10 version and the next can now try this new feature which allows them to save time.



 

 

 
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''Business Process Outsourcing'': a way to save money while improving your company’s invoicing process

Last November, many of you responded to our survey related to the invoicing process of your company. These results have helped us discern the current situation of many of our clients!

Here are some of the results we collected from this study.







































For more details regarding our BPO service, do not hesitate to contact us!

 




 

 

 

 

 

 

 

 

 
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Rules regarding Abak’s time banks

Many of our clients have questions regarding the way we use their Abak time banks. Here are the rules we apply:

Abak Software Inc. offers time banks to his clients that can and will be used in the following case:


How do we manage time banks?

- Phone calls with a trainer;
- The time used by a trainer to read and reply to an email or other forms of written communications;
- When a trainer has to wait for the client (for example, let’s say you have a training session schedule for 3 of your employees and the trainer has to wait because
  one (1) of the employee is running late);
- If a custom report or invoice format has to be developed, any time spent for the analysis and/or communication on technical specifications with the development
  team will be charged;
- The time used by the Abak Software Inc. team for testing custom report and invoice format.


What happens if you exceed your time bank?

When your time bank shows a negative amount (by exceeding the amount purchased), Abak Software Inc. has the right to stop replying to inquiries until your time bank is renewed.

 
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Easter holiday

In order to respect the Easter holiday, our offices will be closed on Monday, March 28th 2016. We will be back on the regular schedule Tuesday, March 29th 2016.


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